Treasury Assistant (student employee)
Position Title: Treasury Assistant (student employee)
Department: Business Office
Supervisor: Senior Finance Analyst
Position Duration: Fall 2020
Date Created: September 14, 2020
The Business Office supervises cash management and supports proper expenditure to promote the growth of the College. The Treasury Assistant has broad responsibility for financial accounting, treasury management and control and compliance of the College. He/she participates as part of the Business Office team in development of accounting policies and procedures that promote productive, efficient processes and customer friendly service to both internal and external customers of the institution.
General Duties (all levels)
- Assists the Senior Finance Analyst in tracking the daily cash needs of the College.
- Assists in the timely completion of institutional surveys (AAUP, GLCA, IPEDS, HEDS, Census reports and others as deemed necessary).
- Assists the Senior Finance Analyst with the completion of monthly, quarterly and year end financial reports.
- Assists with the fiscal administration of Investments, Annuity, Unitrust and other life-income agreements, including accounting, monthly reconcilement, reporting, tax, and compliance.
- Manages the monthly reconciliation process for all bank cash accounts.
- Assists in maintaining the fixed assets system.
- Assist in reporting calendar year-end 1099 miscellaneous reporting and distribution.
- Strategic understanding of the accounts payable process.
- Prepare and process journal entries.
Entry-Level Treasury Assistant:
- Knowledge of College mission, services, policies and procedures.
- Understands the basic accounting principles.
- Strong verbal and written communications skills.
- Knowledge of personal computer applications including but not limited to spreadsheets, word processing and databases (Google Sheet, Docs, MS Word, Excel).
- Budget management skills.
- Able to articulate strategies and implement policies.
- Able to work cooperatively with others and accept direction from supervisors.
- Ability to appropriately handle sensitive and confidential material.
- Ability to meet deadlines and process information in a timely fashion.
Upper Level Treasury Analyst:
- Take the lead on completing cash management reporting.
- Able to make sound independent decisions demonstrating professional judgment.
- Able to articulate strategies and implement policies.
Job Specific Learning Outcomes
Students will be able to:
- Articulate the value and services of higher education career services
- Articulate the importance of policies and compliance
- Analyze financial reports with critical thought
Career Readiness Competencies and Transferable Skills
Students will be able to demonstrate the following Career Readiness Competencies (NACE Career readiness Competencies) through:
- Demonstrate critical thinking/problem solving - reconciling monthly bank accounts and cash management budgeting skills.
- Oral/written communications - assisting with financial reporting
- Teamwork/collaboration - working with other members of the Business Office
- Digital technology - heavy use in google sheets, documents as well as Microsoft Excel and word.
- Leadership - ability to make sound decisions with professionalism
- Professionalism/work ethic - maintaining and following a work schedule and demonstrating commitment to work
- Career management - connecting skills gained in accounting/finance to future career interests
- Global/intercultural fluency - working with students, alumni and other professionals from various backgrounds
General expectations & skills to be successful in this position:
- Have and maintain a professional demeanor at all times
- Exemplary attention to detail skills
- An interest and willingness to serve and assist all populations
- An interest in keeping Albion College and the Business Office at a high standard
- Offer a welcoming, helpful, and attentive attitude at all times
Learning Outcomes Assessment:
- With the supervisor, Treasury assistant will complete the Student Employee Performance Evaluation midway through the semester and at the end of the semester
Training
- Treasury Assistant will receive ongoing training and feedback from the Senior Finance Analyst
Application Instructions:
- To apply, submit your resume using the Handshake system at albion.edu/handshake
- Questions can be sent to Amanda Ewers, aewers@albion.edu
Please note, once you are offered a position you must first go to the Albion College Career and Internship Center website
https://www.albion.edu/academics/career-and-internship-center/student-employment/forms to print off the necessary forms for employment.
Student employees must complete tax forms (W-4 Withholding Allowance Certificates) and proof of work eligibility (I-9) before beginning work as an Albion College Student Employee.
Completed forms must be delivered in person (bringing the required documentation) to the Human Resources Office which is located in 225 Ferguson. All forms should be completed in ink, not pencil and students should use their permanent address on all forms unless the permanent address is an international address.